DOCX or PDF? Exporting a Skavio Meeting report after review
A meeting export is often treated as the finish line. In practice, it is a distribution decision made after the transcript and report have been checked. Skavio Meeting turns a recording into a speaker-aware transcript and an actionable report; DOCX and PDF then serve different internal needs.
The export is downstream of the review
Skavio Meeting is a live product that converts a meeting recording into a speaker-aware transcript and actionable report. The verified pipeline is AssemblyAI transcription and speaker diarization followed by OpenAI meeting analysis and report generation. Outputs include the speaker transcript, summary, key points, decisions, action items, open questions, a follow-up draft, plus TXT, DOCX and PDF. Those sections are draft material for a human reviewer. Exporting a file records a version of that material; it does not confirm that every decision was agreed or that every task has an owner.
- Check speaker labels and participant names before relying on attribution.
- Compare decisions and action items with the speaker transcript.
- Treat the follow-up draft as text for review, not as an instruction to send.
DOCX is the working copy
DOCX is the more practical export when the report still needs internal editing. A reviewer can add context, correct a name, clarify an owner or annotate a decision before the document goes into a team folder or review thread. That flexibility is useful, but it also means version discipline matters: decide who owns the final internal copy and which changes were approved. A DOCX export does not by itself create a formal minute-taking record, and it does not turn an unresolved question into a decision.
- Use DOCX for corrections, annotations and internal routing.
- Name versions clearly when more than one person edits.
- Record whether the edited copy was approved or remains a draft.
PDF is the fixed internal copy
PDF is better suited to circulation after the report has been reviewed and the team wants a stable reference. A fixed-format internal copy is easier to attach to a project folder, send to absent colleagues or archive alongside related material. It is not automatically a legal original, an immutable record or evidence that participants approved the minutes. Treat PDF as a distribution format, not as a substitute for approval, and keep the speaker transcript available when a concise summary needs to be checked later.
- Export to PDF after the summary and action items have been reviewed.
- State clearly whether the document is a draft or an approved internal record.
- Keep the speaker transcript with the report when details may need verification.
A practical review-to-export sequence
A simple sequence reduces the risk of publishing the wrong version. Start with the recording and transcript, then move outward to summary, decisions and follow-ups. The point is not to make the process bureaucratic; it is to keep the export aligned with what was actually said and agreed.
- Confirm that the transcript belongs to the right recording and meeting context.
- Review speaker attribution, names and technical terms where they affect meaning.
- Mark proposals, unresolved questions and unaccepted tasks separately from agreed decisions.
- Have the meeting owner approve the final internal text before distribution.
- Choose DOCX for further editing, PDF for a fixed internal copy, or TXT for plain-text handoff.
Pricing and scope before a meeting job
Skavio Meeting is a web product with a shared Pricing V2 wallet. The current rate is 17 credits per started minute, with a minimum of 17 credits per job. Before uploading, check the live job quote and current product eligibility rather than relying on an old screenshot. The same report can then be reviewed and exported as DOCX or PDF. Export choice changes how the document is used; it does not change the need for human confirmation.
- Rate: 17 credits per started minute; minimum 17 credits per job.
- Wallet: shared Pricing V2 credits across current Skavio processing products.
- Review: check the live quote before submitting a recording.